Bacs payment processing for education
Secure, automated payment processing - built into your payroll service from the start.
What it means to be a Bacs approved bureau
Not every payroll provider can process payments directly through the Bacs scheme.
To do so, a bureau must meet strict criteria set by Bacs and undergo a formal approval process. As a Bacs approved bureau, we have the accreditation, the systems and the processes to submit payments on your behalf – securely, reliably, and without additional steps for your team.
For education organisations, this matters. Schools and trusts are responsible for paying staff accurately and on time, every pay period, across multiple payment types and, in many cases, multiple sites. Bacs processing removes the manual steps that sit between payroll approval and payment, reducing the risk of error and freeing up time for your finance team.
Through our secure integration with the Revenue Online Service (ROS) portal, we efficiently manage your Irish payroll obligations, including retrieving Revenue Payroll Notifications (RPNs), submitting payroll submission requests (PSRs), and handling employee onboarding and offboarding processes.
How it works
Once you’ve reviewed and approved your payroll, we take care of everything from there. We submit the payment file directly to Bacs, so there’s no need to re-enter data into a separate banking or finance system, and no files to send to your bank manually.
Payments are processed through the Bacs scheme in the usual three-day cycle, meaning funds are scheduled, cleared and received by your employees on the dates you’ve agreed. Everything is automated, auditable and handled within our managed payroll service.
Security and compliance
The Bacs scheme operates under strict security and governance requirements, and as an approved bureau, we are held to those standards.
Our ISO 27001 information security certification provides an additional layer of assurance that the data involved in payment processing is handled and transmitted securely at every stage.
Every Bacs submission we make is logged, reconciled and available for audit. You have full visibility of what has been submitted and when, with no ambiguity about the status of your payments.
What we can pay
through Bacs
As a Bacs approved bureau, we can process a wide range of payment types on your behalf, including;
- Net pay to employees
- PAYE and National Insurance to HMRC
- Pension contributions to
- Teachers’ Pensions, LGPS and any auto-enrolment provider
- Student loan deductions
- Salary sacrifice arrangements
- Third-party deductions.
For education organisations managing multiple pay frequencies, monthly for teaching staff and weekly for some support or casual staff, for example, we can handle multiple Bacs submissions within the same payroll service, keeping everything aligned and on schedule.
The benefit for
Multi-Academy Trusts
For MATs running payroll across several schools, Bacs processing through a single approved bureau simplifies payment administration significantly.
Rather than each school or finance team managing its own payment process, everything flows through one service with consistent controls, clear audit trails and a single point of accountability.
This is particularly valuable at busy points in the education calendar, such as the end of term, new starter intakes, or periods of high staff movement – when the volume of payment activity increases.
Stay in the know
Let’s have a chat about how we can transform your education payroll and pension management
